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Bates numbering software,not a whole PDF suite.

A full PDF editor can stamp Bates numbers, usually from a premium tier and one dialog at a time. BatesBind does only this job: it numbers a folder of PDFs, adds the legend and exhibit labels, and writes the index, on your Windows PC.

When the job is numbering folders of PDFs and recording the ranges, a single-purpose app covers it for a one-time purchase, and the 15-day free trial shows the fit.

Pay once. Own it forever.

One-time purchase on the Microsoft Store · No subscription · Instant install

Get it from Microsoft

Buy through the Microsoft Store—instant install, automatic updates, and a Microsoft receipt for easy expensing. No account needed on our site, and no subscription on Store purchases.

Full BatesBind overview
One-time purchase No telemetry Local-first

windows · originals never changed · nothing uploads · 15-day free trial

If this sounds like your week

Bates numbering usually comes bundled with everything else.

Most offices first meet Bates numbering inside a full PDF editor, where the command sits in an advanced menu, often reserved for the higher tier sold by subscription. A firm producing a few hundred pages several times a month ends up renewing a large program every year to use one feature. The other routes have their own catch: an online stamping site wants client material uploaded to someone else's server, and a litigation support vendor is priced for large data sets, not a single production.

Where tooling usually breaks

A general tool leaves the bookkeeping to you.

General editors also leave the surrounding bookkeeping to whoever runs them. Sequences can begin again inside each item unless everything was merged beforehand. A confidentiality designation frequently takes another trip through the tool. And the tally of where each item starts and stops, which the production letter needs, gets keyed into a worksheet by hand afterward. Each of those steps is a chance for the recorded figures to drift from what was actually sent.

Where BatesBind lands

One app for the stamp and the record of it.

BatesBind takes the opposite approach: it does this one task and nothing else. Point it at a directory of PDFs, choose the label format, optionally add a designation and exhibit markers, and review the result before anything is written. It produces stamped duplicates or a single combined PDF along with a written record of each span, and it leaves the sources untouched. It is bought once in the Microsoft Store after a 15-day free trial.

Pay once. Own it forever.

One-time purchase on the Microsoft Store · No subscription · Instant install

Get it from Microsoft

Buy through the Microsoft Store—instant install, automatic updates, and a Microsoft receipt for easy expensing. No account needed on our site, and no subscription on Store purchases.

Learn more about BatesBind

windows · originals never changed · nothing uploads · 15-day free trial

What you get

Feature highlights

One continuous range

every PDF in a folder is numbered in the order you set, with a prefix, a suffix, 1 to 15 zero-padded digits, and a start number, or restarted for each file.

Legend and exhibit labels in one pass

a confidentiality legend on every page in its own corner, and an exhibit label on each file’s first page, counted 1, 2, 3 or A, B, C.

An index as PDF and CSV

every file with its exhibit label, page count, and first and last Bates number, plus output names and a SHA-256 hash per file in the CSV for a production log.

Copies or one bound PDF

export numbered copies, named by Bates range if you like, or one bound PDF with the index first and a bookmark for every file.

No silent gaps

a file that cannot be read is listed with the reason, and an optional slip sheet holds its place and one number so the range has no hole.

Originals never changed, nothing uploaded

BatesBind writes new files only, makes no network connections, and saved schemes pick up at the next number for the next production.

Especially when

  • Bates-number every PDF in a folder in one continuous range instead of stamping file by file and carrying the last number forward by hand
  • Add a confidentiality legend and exhibit labels in the same pass as the Bates numbers, without a second stamping pass
  • Get an index of first and last Bates numbers for every file as a PDF and a CSV that opens in Excel, instead of typing the production log
  • Keep the original PDFs untouched and the documents on the PC, with no upload and no account

Who benefits

Real-world scenarios

A small litigation office

The office produces documents in a handful of matters a year, a few hundred pages at a time, and does not want a yearly editor subscription for a feature it opens a few times a month.

BatesBind is bought once in the Microsoft Store and installed on the paralegal's PC. Each production is a folder: open it, set the prefix, export copies and the index, and attach the CSV log to the production letter.

Testing the app on real files first

Before buying, a legal assistant wants to see how the app handles the firm's own files: rotated scans, a landscape spreadsheet printout, and one PDF that will not open.

During the 15-day free trial, the assistant opens a past production folder. The damaged file is listed with its reason, the rotated scan shows its label upright in the preview, and the exported set can be compared page by page with the old one.

Retiring a three-step routine

A paralegal used to stamp numbers in one pass, add CONFIDENTIAL in a second pass, and then type each file's first and last number into a spreadsheet for the log.

In BatesBind the number, the legend, and the exhibit labels go on in one export, and the CSV index already holds each file's first and last number, page count, output name, and SHA-256 hash.

Deep dive

What to check before you choose Bates numbering software

Continuity across files. A production is many files and one range. The tool should number the whole set in a single run, in an order you can see and change, so the last page of one file leads straight into the first page of the next. BatesBind lists the folder in natural order, so Exhibit 2 comes before Exhibit 10, and you can drag rows, use Move up and Move down, or restart at the start number for each file when every document needs its own sequence.

Format control. Orders and agreements often describe the label: a short letter prefix, a fixed number of zero-padded digits, sometimes a suffix. Check that the tool lets you set each part. In BatesBind the prefix and suffix take up to 32 letters, digits, hyphens, underscores, or periods, with no spaces; the number takes 1 to 15 digits of padding; and the start number can be any value up to 15 digits. A number wider than the padding is printed in full, never cut short.

Placement you can see. A number that lands on the document's own text is a problem you find after the set is served. Look for a choice of corners, a size and margin you control, and a preview. BatesBind offers six positions, 6 to 24 points, a margin of 0 to 4 inches, and four ink colors, and its preview draws every label on the first page of the selected file. Labels are placed on the page as it is displayed, so they stay upright on rotated and cropped scans.

A record of what was stamped. Someone will ask which range each document received. Software that writes that record during the export saves retyping it. BatesBind writes an index as PDF and CSV with each file's first and last number and page count, and a copies export adds the output file name and a SHA-256 hash for every file.

Honest failure. Folders contain damaged scans and password-protected files. A tool should name the file and the reason rather than stop or skip it quietly. BatesBind lists such files with the reason, numbers the rest, and can put a one-page slip sheet in a failed file's place so it still takes one number.

Originals and where files go. Stamping should produce new files and leave the sources alone, and client documents should not need to leave the office to be numbered. BatesBind only reads the originals, writes to a file or folder you pick, and makes no network connections.

What it leaves out. BatesBind does not run OCR, redact, remove stamps added earlier, or produce TIFF images and load files. If a production protocol calls for those, they come from other tools or a vendor. No software decides what a particular court or opposing counsel will accept; the order or agreement in the matter does, and this page is not legal advice.

Try it on real files. The Microsoft Store runs a 15-day free trial with every feature, so you can number a past production and compare the result before you buy.

How it is built

Built to leave the originals exactly as they were.

Originals never changed

Source PDFs are opened for reading only. BatesBind writes new files to a file or folder you pick, refuses to save over an original, and a copies export never replaces an existing file.

Nothing uploads

It runs in the Windows app sandbox with no declared capabilities, makes no network connections, and has no account and no telemetry. Settings and schemes stay on this PC.

Labels stay upright

Labels are placed on the page as it is displayed, so they stay upright on rotated and cropped scans. The typeface is embedded, and existing page content is never moved.

Head-to-head

How BatesBind compares

Feature BatesBind Full PDF editor Online stamping site Litigation vendor
Continuous range across a folder Yes, in the order shown, or restarted for each file Usually, once the files are added in the right order Varies by site Yes
Legend in the same pass Yes, in its own corner Often a separate header, footer, or watermark pass Varies by site Yes
Index of ranges per file PDF and CSV, with a SHA-256 hash per file A log file in some editors Varies by site Yes, as agreed for the job
Where the files go Stay on this PC. Nothing uploads. Stay on this PC Uploaded to the site Sent to the vendor
How it is paid for One-time purchase in the Microsoft Store Often a yearly subscription Per use or per plan Per job, page, or gigabyte
TIFF images and load files No, PDF and CSV only Not usually Not usually Yes

FAQ

Straight answers—no glossary dump

What should Bates numbering software do?

At minimum, it should number every page of a document set in one continuous sequence, in an order you control, with the prefix, padding, and start number you set, and it should leave the original files unchanged. For productions, a confidentiality legend in the same pass and an index of first and last numbers per file save a second pass and a typed log. BatesBind does all of that for a folder of PDFs on Windows.

Do I need a full PDF editor to add Bates numbers?

No. A full editor is one way to do it, and it also edits, converts, and annotates. If numbering is the job, a single-purpose app is enough. BatesBind numbers a folder of PDFs, adds the legend and exhibit labels, and writes the index as PDF and CSV. It does not edit page content, run OCR, or redact, so keep whatever tool you use for those steps and number the finished files last.

Is BatesBind a subscription?

No. BatesBind is a one-time purchase in the Microsoft Store, and the Store listing shows the current price in your currency. The Store runs a 15-day free trial with every feature, and there is nothing to activate in the app itself. The Store also installs and updates it. The app has no account and makes no network connections.

Will a court or opposing counsel accept the numbered set?

BatesBind makes no claim about what a court, an ESI order, a protective order, or opposing counsel will accept. Those documents, and any agreement between the parties, set the label format, the corner for the number and any designation, and what a production log must contain. BatesBind gives you the controls they often mention: prefix, zero padding, position, a separate legend, and an index of ranges. Check the order that governs your matter. This page is general information and not legal advice.

Will BatesBind change my original PDFs?

No. Source PDFs are opened for reading only and are never changed. BatesBind writes new files: one bound PDF under a name you choose, or numbered copies in a folder you pick. It refuses to save over an original, a copies export refuses the source folder and any file name that already exists there, and a canceled export keeps nothing. To renumber, change the settings and export again from the same untouched originals.

Does anything leave my PC, and how do I get BatesBind?

Nothing uploads. BatesBind makes no network connections, has no account, and collects no telemetry. It runs in the Windows app sandbox with no declared capabilities and reads only the folder you open or drop on the window. If you export to a folder that a sync app such as OneDrive manages, that app may copy the files under its own settings. BatesBind is a one-time purchase in the Microsoft Store, and the Store runs a 15-day free trial with every feature.

Related pages

Every PDF in the folder, numbered in one run. The production log, written in the same export. CONFIDENTIAL on every page, in the same pass as the number. Exhibit 1, Exhibit 2, Exhibit 3, stamped on every first page.

A folder of PDFs in.
A numbered production and its index out.

BatesBind numbers every page in one continuous range, adds the legend and exhibit labels in the same pass, and writes the index as PDF and CSV with a SHA-256 hash for each file. Originals are never changed, nothing uploads, and the Microsoft Store runs a 15-day free trial.

Pay once. Own it forever.

One-time purchase on the Microsoft Store · No subscription · Instant install

Get it from Microsoft

Buy through the Microsoft Store—instant install, automatic updates, and a Microsoft receipt for easy expensing. No account needed on our site, and no subscription on Store purchases.

Open full product page

Technical specifications

Technical specifications for procurement

Spec Implementation
Data Sovereignty Reads only the folder you open or drop on the window; writes new PDFs and the CSV index only to the file or folder you pick, refusing to save over an original; settings and saved schemes stay in the app’s own local storage
Telemetry Status None; no account, no telemetry, and the app makes no network connections
Core Runtime .NET 10 and WinUI 3 (Windows App SDK), packaged as MSIX; runs in an AppContainer with no declared capabilities; PDF engine is pure managed code
Network Requirements Fully functional offline; the app makes no network connections
Deployment Compatibility Windows 10 version 2004 or later and Windows 11, x64 or ARM64; one-time purchase on the Microsoft Store with a 15-day free trial
Inputs PDF files in a folder you open or drop on the window, with subfolders optional; password-protected and damaged files are listed with the reason
Numbering Prefix and suffix of letters, digits, hyphen, underscore, or period (no spaces); 1 to 15 zero-padded digits; start number up to 15 digits; continuous across the folder or restarted for each file
Labels Bates number, a legend on every page (up to 64 characters), and an exhibit label on each first page (1, 2, 3 or A, B, C); six positions, 6 to 24 pt, 0 to 4 in margin, black, gray, red, or blue
Outputs Numbered copies named by original name, Bates range, or both, with the index as PDF and CSV; or one bound PDF with the index first and a bookmark per file; slip sheets optional
Index CSV UTF-8 with byte-order mark for Excel; number, exhibit, file, output file, pages, first and last Bates, start page (bound PDF), SHA-256, and a note for slip sheets
Not included No OCR, no redaction, no removal of existing stamps, and no TIFF images or load files